General Ledger Transaction Audit

In the Transaction scroll, transaction lines can be clicked to open a Transaction Audit window.

To Audit the transaction click on any line of the required transaction to open the transaction Audit Screen.

NOTE:  

  • The column headings at the top of the scrolled rows are the only headings for this screen.
  • All fields in this list are read-only.
  • When transactions are displayed in Consolidated mode, the audit window is not available. In other words, None must be selected in the Transactions tab under Consolidate Transaction Lines By.
Depending on the Transaction Type, the Transaction Details section will contain slightly different information.

The Transaction Details fields for each transaction type are as follows:

  • Debtors Invoice Transaction Details

    Field Description

    Reference

    The invoice reference number.

    Transaction Date

    Transaction date.

    Transaction Period

    Transaction Period (TRP).

    Agent

    The Debtor/Agent code and name.

    Booking Ref

    The booking reference that the Invoice applies to.
    Booking Name

    The booking name that the Invoice applies to.

  • Debtors Credit Note Transaction Details

    Field Description

    Reference

    The credit note reference number.

    Transaction Date

    Transaction date.

    Transaction Period

    Transaction period (TRP).

    Agent

    The Debtor/Agent code and name.

    Booking Ref

    The booking reference the credit note applies to.
    Booking Name

    The booking name the credit note applies to.
    Descriptions 1 - 3 The 3 description fields from the Credit Note header.

  • Debtors Receipt Transaction Details

    Field Description

    Reference

    The receipt reference number.

    Transaction Date

    Transaction date.

    Transaction Period

    Transaction Period (TRP).

    Agent

    The Debtor/Agent code and name.
    Descriptions 1 - 3 The 3 description fields from the Receipt Type.
    Receipt Type Receipt type code and name.

  • Creditors Invoice Transaction Details

    Field Description

    Reference

    The invoice reference number.

    Transaction Date

    Transaction date.

    Transaction Period

    Transaction Period (TRP).

    Supplier

    The Creditor/Supplier code and name.

  • Creditors Credit Note Transaction Details

    Field Description

    Reference

    The credit note reference number.

    Transaction Date

    Transaction date.

    Transaction Period

    Transaction period (TRP).

    Supplier

    The Creditor/Supplier code and name.
    Descriptions 1 - 3 The 3 description fields from the Credit Note header.

  • Creditors Cheque Transaction Details

    Field Description

    Reference

    The cheque reference number.

    Transaction Date

    Transaction date.

    Transaction Period

    Transaction Period (TRP).

    Supplier

    The Creditor/Supplier code and name.
    Descriptions 1 - 3 The 3 description fields from the Payment Type.
    Payment Type Payment type code and name.

  • General Ledger Transaction Details

    Field Description

    Reference

    The G.L. Journal reference.

    Transaction Date

    Transaction date.

    Transaction Period

    Transaction Period (TRP).

  • Common Section Details

    Field Description

    Entered By/ Last Modified By

    The user name and time of transaction creation and last modification.

    Order By

    These radio buttons can be used to change the order of the display.
    Filter By This drop-down can be used to select a particular line number to be filtered by.

    Category

    The extended category description.

    Post Period

    The G.L. posting period (GLP).

    Debit Account

    The. G.L. Account to be debited with the line amount.

    Credit Account

    The G.L. Account to be credited with the line amount.

    Currency

    The Currency of the transaction.

    Line

    The transaction Line Number.

    Amount

    The line amount in transaction currency

    Base

    The amount in system base currency